Identity lifecycle management (ILM) at a large scale can be a burdensome nightmare to handle if one does not have the appropriate tools and resources. Companies can experience obstacles such as having to swiftly on-board and off board employees so that they can carry out their jobs and leave the organisation respectively. While IT teams have to make sure that there are no threats or risks to the company’s security, it is also vital and helpful that the IT department is not dragged down with the burdens of administrative processes (such as changes made to employees who are switching roles, departments, and access privileges).
This is where modern identity and access management (IAM) services and systems come into the picture. Modern IAM systems take away the chances of human error that arises from the many identity-related processes that are manual, time consuming and extremely laborious. By streamlining the various administrative tasks and processes, ILM now becomes an automated process for all users. Continue to read this article to find out how organisations can overcome the challenges of ILM through modern IAM.
1. On-boarding Process
When an employee enters the company on their first day of work, it is common for them to have to wait before they can access the company’s resources and data. This wastes precious time that could be channelled into enhancing productivity levels at the workplace. With modern IAM solutions, real-time provisioning automatically creates user accounts for new employees, with the correct rights and privileges, enabling employees to ease into their workplace efficiently and quickly. With the recent times of cloud-based workplace environments, it is exceptionally useful to adopt modern IAM so that fresh employees can adapt to the cloud as soon as possible, without any delays or hiccups to their workflow.
2. Provisioning of Proper Permissions
It is very important to assign the appropriate privileges and rights to the accounts of new employees. Giving an employee too many permissions may raise threats of security and increase the chances of a data breach. On the other side of the coin, an employee with too few permissions may not be able to complete their work effectively, as they cannot access the organisation’s resources that are crucial to their job scope. Therefore, modern IAM is needed as organisations are able to adopt role and attribute based access controls. This allows them to add and delete account privileges in accordance to an employee’s role or attribute. IT departments can then easily assigns new employees the correct permissions, without making any mistakes.
3. Ad-Hoc Access Needs
For the usual scenarios of account permissions, the traditional models of role and attribute based access controls can be utilised to grant permissions to user accounts. However, there may be instances cropping up whereby users need one-off or temporary access to a specific application or system that is not needed for their regular day-to-day work. There are modern IAM services that allow users to gain temporary access to other systems and resources for predetermined lengths of time, so that employees can use those resources whenever necessary. Once the time period is over, the permissions will expire and the user account can no longer access the resources.
With the ability to automate ILM, IAM systems helps companies to improve user experience while reducing the challenges faced by IT teams.