How To Protect Your Company’s Intranet

identity and access management

Just as how your body relies on a central nervous system to transmit signals throughout your body, your company intranet works as your corporate nerve system to ensure your company can continue to function properly. Even with the advancements in technology, cloud-based intranets and networks are still central to any company in their day-to-day business.

Because of this, corporate intranets are greedily eyed by hackers and cybercriminals. Corporate intranets require strong security measures to ensure unauthorised and unscrupulous individuals don’t gain access to your company intranet. This article looks at ways you can protect your company’s intranet.

Strong Entry Authentication
Strong protective measures must be taken to protect your intranet from attacks by hackers. Instead of just relying on simple username – password account logins, using stricter authentication methods will go a long way in preventing unwarranted access into your company’s network. Many employees also rely on simple passwords for their corporate accounts, making their accounts susceptible to being hacked and compromising the entire intranet.

Stricter authentication methods like biometrics or One Time Passwords, sent to the individual’s phone, provide nearly unbreakable obstacles to hackers. Simply using multifactor authentication when logging in, for example by adding a biometric scan to a simple password login, will discourage hackers from even thinking about gaining entry into your system. Multifactor authentication prevents weak passwords from compromising the security of your company’s intranet.

Identity and Access Management
Identity and access management (IAM) services and products are usually vended by external IT security companies. The IAM system is then incorporated into your company’s intranet. The core of IAM systems is ensuring that the right people get the right access and at the right time, be it active directories, single sign-ons or federated access systems. Regardless if the company’s intranet is locally based or cloud-based, IAM keeps track of each user and allocates the proper amount of information each individual can access.

IAM is crucial in preventing unauthorised access to delicate information within the intranet. IAM allocates a suitable amount of accessible information for each individual within the firm, depending on the individual’s position and his or her needs. In the event of a hacking, a compromised account can only access a certain amount of information and data. Having proper IAM measures in place restricts the potential damage of a hacking by an external party or an unhappy ex-employee.

Proper Training
A chain is only as strong as its weakest link. For intranet security, the strongest and most complex security measures will count for nought if your staff members ignore it. Proper, standardised training regarding their IT security responsibilities will go a long way to ensure your intranet avoids security breaches.

To conduct the most comprehensive training, workshops can be conducted by both in-house or by external IT teams. This will give your employees a more holistic view on the necessity of ensuring strict security measures.

To conclude, the abundance of high profile hackings should alert you to the constant threat a company intranet faces. However, you can deter hackers by implementing tough IT security measures. Multifactor authentication, a clear IAM system and proper training are excellent ways to build up a strong defence against cyber attacks.

How To Protect Your Business Systems

Most legacy security systems are focused on protecting the accounts with privileges and access to corporate resources and information. If those accounts are compromised by hackers, they can be used to create back doors and ghost accounts, as well as, leak highly confidential data and prevent other legitimate accounts from functioning.

Aside from privileged accounts, there are also other business systems that grant access to data such as credit card numbers, social security numbers, protected health information, and other sensitive particulars. These systems contain highly valuable and confidential information that should also be safeguarded with the same level of security. Keep on reading this article to learn more about the business systems that require IT security and protection.

1. Email

The basic system of communications in the corporate world – employee email accounts are filled with information that must be guarded at great costs. Without email encryption, there is a plethora of ways for hackers to break into email accounts and cause the leakage of confidential emails and client files. Businesses must therefore ensure that their email systems are secure, using the latest patches and updated encryption tools to protect their data.

2. Customer Relationship Management

Another business system that is often overlooked is customer relationship management (CRM) software. CRM systems are treasure troves for hackers, with information on corporate finances and sales data, as well as, corporate intelligence, banking wiring instructions and the personal particulars of the company’s customers. With such highly confidential and proprietary information at stake, businesses should be warned of malicious attempts and security breaches should they wish to survive.

2. Help Desk Systems

As they are a grey area between a business system and an IT system, help desk systems are not as robustly protected as they should be and often fall prey to phishing attacks. In addition, help desk systems are usually operated by employees who are not well-trained in digital security. With a modern identity and access management service, the weaknesses of help desk systems can be mitigated.

3. Collaboration and Project Software

Businesses may use software that is designed to foster the collaboration and the exchange of ideas and information. However, as these software are often by a third party vendor, they are susceptible to being hacked through weak passwords and outdated security patches. Companies may face challenges in securing project software and applications without inhibiting the experience of users. Whether businesses wish to invest in additional steps of encryption, it is up to them.

4. Customer Portals and Websites

Most portals and websites that are created for the convenience of customers generally treat security as an afterthought. After all, if the security controls become a burden, customers will be turned off and visit other competitors’ websites. The unfortunate reality is that these customer portals and websites can be easily hacked into, due to the vulnerability of weak sign-ins and patches.

In order for organisations to avoid data and security breaches that will be extremely costly to manage, systems that contain highly sensitive and valuable information should be safeguarded at all costs.

IAM In Schools

identity access management

As many schools and educational institutions start to incorporate cloud-based software and technology as part of their system, modern identity and access management (iam) products are being brought in to ensure their cloud migration goes smoothly.

IAM can help school administrators and educators in protecting the data and privacy of students.  IAM systems are designed and installed with close adherence to the latest policies and regulations, to make sure that the integrity and security of student data is maintained. The IT professionals of schools can also manage and control who can access the applications and resources located within the school’s network. With the implementation of a robust IAM system, educational institutions can handle the authentication and authorisation processes of every student, teacher, administrator and contractor in the premises. As the world is moving towards cloud-based technology, it is important for schools to have an IAM solution in place.

Migrating to the cloud offers a plethora of benefits for students and teachers. Educators will be able to use tools and resources such as Microsoft Outlook, Microsoft Office and Google Suite to enhance classroom teaching and facilitate the collaboration between students. With an abundance of applications, teachers can handle administrative tasks (such as the delivering and tracking of assignments, attendance taking, etcetera) with boosted efficiency, granting them more time to focus on improving lesson plans and providing quality feedback to students. However, without a reliable IAM solution in place, the migration for schools to the cloud will not be smooth. In addition, the presence of a modern IAM system will put all worries and scepticism from educators to rest.

With IAM, there is a foundation provided that allows for interconnectivity between different applications and services. What this means is that legacy systems can be connected to new cloud-based software through the IAM solution. Teachers and students will still retain their access when migrating to the cloud, thus education will not be interrupted. Furthermore, having an IAM solution implemented will allow for a personalised and seamless experience on the end of users. The single sign-on (SSO) features of IAM will allow students and teachers to be able to log in to the new cloud applications without having to remember multiple login credentials or reset passwords that have been forgotten. This, in turn, reduces login time and allows for a more fruitful learning experience on the cloud.

Another obstacle for cloud technology is the perceived costs, coupled with the tight education budgets. The presence of an IAM system helps to mitigate these financial issues, as schools will have the flexibility to develop and expand existing cloud-based software and services, without having to fork out additional costs to revamp the entire cloud environment. As access control and security settings have been established, IAM eliminates the delays and increasing costs involved in the resetting process of cloud migration.

Schools and educational institutions that are considering a move to cloud-based technologies should act as soon as possible. With IAM services in place, you can overcome any hurdles with ease, giving you a smooth transition and adoption of cloud systems.